Pennsylvania Notary Fee Calculator (2026)

A Pennsylvania notary may charge no more than $5 for most notarial acts and no more than $3 per page for noting a protest, with every cap set by the Department of State under 4 Pa. Code § 167.3. The calculator above returns the statutory maximum for the act and number of names you choose, broken down line by line so you can see exactly how the cap is built.

What are the maximum notary fees in Pennsylvania?

Under 4 Pa. Code § 167.3(a) the Department of State fixes a single fee schedule that every commissioned notary in the Commonwealth must follow. The maximums are: $5 to take an acknowledgment for the first person named on the certificate plus $2 for each additional name on that same certificate, $5 to administer an oath or affirmation per person sworn, $5 to take a verification on oath or affirmation per declarant, $5 to witness or attest a signature per signature, $5 to certify or attest a copy or deposition per certified copy, and $3 to note a protest of a negotiable instrument per page.

Are these fixed prices or ceilings?

They are ceilings, not fixed prices. A Pennsylvania notary may charge less than the maximum, charge nothing, or waive the fee entirely. A notary public must not charge or receive a fee in excess of the amount fixed by the Department, so the figures above are the most a notary is ever allowed to bill for the act itself. If a notary charges fees, the fees must be displayed in a conspicuous place at the notary's place of business or provided on request.

How does the first name plus each additional name rule work?

The per-name structure applies only to taking an acknowledgment. The notary may charge $5 for the first individual making the acknowledgment in the certificate, then $2 for each additional name in that same certificate. So a deed acknowledged by two co-owners on one certificate caps at $7, and three names caps at $9. The other acts are charged per unit instead: per person sworn for an oath, per signature witnessed, per certified copy, and per page for a protest.

Can a Pennsylvania notary charge for travel or copies?

Yes, separately and by agreement. The Department does not set clerical or administrative fees, so a notary may charge a customary and reasonable amount for related services such as copying documents, postage, travel and telephone calls, on top of the statutory notarial fee. The customer must be told about any clerical fee before the notarization, and those fees must be itemized separately in the notary journal and on the receipt. Electronic notaries and remote notaries may also charge up to $20 per act for notarizations performed on electronic records or using communication technology, in addition to the fees above.

• Clerical and administrative fees (copies, postage, travel, calls) are not capped by 4 Pa. Code § 167.3, but must be customary, reasonable and disclosed before the notarization.
• Electronic and remote notarization may add up to $20 per act under 4 Pa. Code § 167.3(b).
• No fee may be charged for the supporting affidavit of an Emergency Absentee Ballot, for the affidavit of a person needing assistance to vote, or whenever another law says no fee may be charged.
• If any fee is charged, the notary must give an itemized receipt for all fees under 4 Pa. Code § 167.3(c).

What happens if a notary overcharges?

Charging more than the fixed fee is a violation. Under 57 Pa.C.S. § 329.1(b) a notary public may not charge or receive a fee in excess of the fee fixed by the Department, and overcharging is grounds for discipline by the Department of State under the Revised Uniform Law on Notarial Acts, including denial, refusal to renew, revocation, suspension, reprimand or a condition on the commission. When in doubt, charge at or below the cap shown above and give an itemized receipt.